One contract. One point of contact. From visa to operation. We manage the relocation —authorities, providers, and essentials— so your HR doesn’t have to. A seamless, fast track to get your international hires to Berlin and working.
Visa procedures and local onboarding (Anmeldung, housing, health insurance) are independent processes. Companies can book them separately or combined.
Frecuently asked questions
We become an extension of your HR team. You provide the hire’s details, and we take over all coordination with authorities and providers. We provide confirmation reports at each milestone, keeping your team in the loop without the workload.
You and your employee will have a single, dedicated point of contact for the entire process, ensuring clear communication and accountability.
We onboard the employee directly from the start with a personal video call and dedicated email support, guiding them while handling all backend logistics, so your HR team is freed from day-to-day management.
Our four fixed-price kits cover most needs, from basic setup to full relocation. For unique cases or multiple hires, we offer custom service bundles and volume pricing. Contact us to discuss.
Yes, we provide preferential volume pricing for companies relocating 5 or more employees, or a yearly retainer. Contact us for a tailored quote.
We can adjust standard kits by removing specific services. Contact us, and we will provide a customised quote with a corresponding price adjustment.
We treat personal data with the highest level of security and discretion. Access is strictly limited, and we only share essential information with trusted service providers to ensure a smooth relocation. Our internal protocols are built around data protection and transparency.
For our Rapid Visa kit, we conduct an expert eligibility review first. If a high rejection risk is identified pre-submission, we notify you and issue a 60% refund. We manage all communication and appeals, but final authority rests with immigration officials.
We guarantee to start a thorough flat search and secure the Anmeldung appointment, but the timelines depend on Berlin’s booking system availability and rental market conditions, which are outside anyone’s control. We manage the entire process and provide proactive updates.
Yes, our fixed-price kits include all our coordination services. The Rapid Visa kit also includes the official visa and fast-track procedure fee (€411). Any mandatory third-party costs (e.g., certified translation, flat search period extension) are transparently coordinated and billed separately.
You will receive confirmation reports at key milestones (e.g., visa pre-approval, Anmeldung appointment booked). For the Rapid Visa kit, we provide real-time status updates throughout the process.
It depends on the kit: Initial setup (SIM, bank) takes ~7 days. The Anmeldung adds 2-5 weeks. Full settlement with flat search (Berliner Kit) is structured over 30 days. The Rapid Visa process typically takes 7-11 weeks from document completion.
Just landed
The first thing your hire will need. Focus: Critical tasks for the first days
✅ SIM Activation — German number and prepaid plan, ready to use with 28 days of credit.
✅ Health insurance onboarding — Personalized setup with a certified advisor (insurance plan fee not included).
✅ Online Bank Account Opening — Hire gets payroll-ready from week 1.
✅ Personal guidance — 30-minute onboarding video call + 5 days of quick email support during business days/hours.
✅ Time Save — Saves HR 3-4 hours per hire. Eliminates 5+ vendor coordination emails.
Why choose this Kit
—Instant Mobile and Banking Access – Your employee arrives connected with a ready-to-use German SIM card and banking-ready.
—Compliant Health Coverage – Expert guidance ensures legal insurance setup from the start.
—Structured Onboarding Support – A personal video call and dedicated email support clarify their next steps.
—Fast 7-Day Launch – Efficient process ensures your hire is connected and compliant within a week.
—HR Time Saver – We handle the critical initial setup, freeing your team from administrative tasks.
Essential
The next step for them. Focus: Settling the basics and compliance
💠 SIM Activation — A German number and prepaid plan, ready to use with 28 days of credit.
💠 Health Insurance Onboarding — Personalized setup with a certified advisor (insurance plan fee not included).
💠 Anmeldung — The most common blocker for international hires. We book the appointment, prepare documents, and accompany your employee on-site. Note: Appointment availability is outside of our control and might cause delays.
💠 Online Bank Account Opening — Hire gets payroll-ready from week 1.
💠 Personal Guidance — A 30-minute onboarding video call + 5 days of quick email support during business days/hours.
💠 Turnaround Time — Initial setup (SIM, bank account, insurance): 7 days. Anmeldung: 3-6 weeks depending on appointment availability.
Why choose this Kit
—Hit the Ground Running – A working German phone line and a bank account is active upon arrival.
—Avoid Insurance Pitfalls – Certified advisor ensures correct, compliant health coverage.
—Tackle Mandatory Bureaucracy – We handle the critical Anmeldung process for you.
—Personalized Support – Dedicated onboarding call and quick-ticket support for urgent questions.
—Speed & Predictability – Structured 7-day turnaround for a swift, stress-free landing.
Berliner
From expat to local. Focus: Your hire gets settled and ready to start working
✴️ SIM Activation — A German number and prepaid plan, ready to use with 28 days of credit.
✴️ Health insurance onboarding — Personalized setup with a certified advisor (insurance plan fee not included).
✴️ Anmeldung — Appointment booking + on-site assistance.
✴️ Online Bank Account Opening — Hire gets payroll-ready from week 1.
✴️ Housing Solved — Berlin’s housing market is notoriously difficult. Automated flat search and application process. Our automated search and landlord appointment support give your hire an higher chance of securing a flat within 30 days +On-site assistance with the first Landlord Appointment.
✴️ Personal Guidance — 45-minute onboarding video call + Ongoing support during flat search.
✴️ Turnaround Time — 30 calendar days.
Why choose this Kit
—Accelerate Time-to-Productivity — Average hire productive 2-3 weeks faster than DIY.
—Guarantee Mandatory Compliance — We secure health insurance and the vital Anmeldung registration without error.
—Simplify the Hardest Step — Our tailored flat search and landlord appointment support tackle Berlin’s toughest hurdle.
—Offer Predictable Budget & Timeline — Fixed-price package with a clear 30-day structured onboarding plan.
—Reduce Relocation Stress — Direct local guidance and support ensure a smooth transition, improving retention.
Immigration Fast Track
Speed to desk. Focus: End-to-end fast-track Visa execution
—This service is based on the official German Fast-Track Procedure (§81a AufenthG), which accelerates processing for skilled workers. German authorities provide pre-approval within 3 weeks, followed by consulate Visa issuance.
🌐 Check First — Pay €399 to check eligibility (non-refundable), and if you’re hire is good to go, pay the remaining €1700 for preparation and submission.
🌐 Legally Accelerated: Reduces typical Visa timelines by 4–8 weeks, enabling your hire to start sooner.
🌐 End-to-end Immigration Management: We handle document preparation, consulate coordination, appointment booking, and status tracking, freeing HR from time-consuming tasks.
🌐 Full Transparency: Real-time tracking of application status with regular updates to your HR team.
🌐 Fees Included: Official Visa application and €411 fast-track procedure fee.
🌐 Predictable Timeline: German pre-approval: 3 weeks (Fast-Track) // Consulate processing: 4-8 weeks // Total timeline: 7-11 weeks from complete documents.
Why choose this Kit
—Faster Time-to-desk – Using Germany’s §81a Fast-Track Procedure, your hire arrives 4-8 weeks sooner than standard immigration processing, accelerating project timelines and reducing vacancy costs.
—Zero HR Immigration Workload – We manage 100% of document preparation, consulate coordination, appointment booking, authority communication, and status tracking. Your team stays focused on onboarding, not bureaucracy.
—Predictable Timeline & Budget – Fixed price includes government fees (€411 fast-track + Visa application). Total timeline: 7-11 weeks from complete documents. No hidden costs, no timeline surprises.
—Real-Time Visibility – Regular status updates to HR at each milestone. You always know where the application stands and what’s happening next.
—Built- In Risk Assessment – Expert eligibility review before submission identifies potential issues early. If rejection risk is high, we notify you immediately and refund 60% (vs. losing 100% on failed self-submission).
Scope, Responsibilities & Risk Allocation
WelcomeBerlin provides end-to-end coordination of immigration and onboarding processes for international hires. We act as a central operational partner but do not replace immigration lawyers, authorities, or decision-making bodies.
♦️ What we manage
—Process coordination, documentation preparation, appointment booking, authority communication, and status reporting.
—Immigration fast-track execution (§81a AufenthG), local onboarding, and essential setup via vetted partners.
—Clear milestones and regular status updates for HR teams.
♦️ What cannot be guaranteed
—Visa issuance: Final approval rests solely with German authorities and consulates, even under the Fast-Track Procedure.
—Housing outcomes: While our process improves the likelihood of securing housing, results depend on market conditions and cannot be guaranteed.
—Appointment timing: Authority and consulate availability is outside of our control and may impact timelines.
♦️ Timelines
—All timelines provided are realistic estimates based on experience and official procedures, not guarantees.
—Delays caused by authorities, consulates, missing documents, or third-party providers are outside WelcomeBerlin’s liability.
♦️ Fees & exclusions
—Official government fees are included only where explicitly stated.
—Certified translations, professional qualification recognition, and exceptional legal assessments are billed separately and communicated upfront.
—Recognition fees are set by authorities and typically range between €200–€600 depending on profession.
♦️ Engagement & Payment Structure
—The Immigration Fast-Track Kit for corporate clients (€2,099) is structured in two phases.
—Phase 1: Strategy & Eligibility Review (€399)
Our experts assess each employee’s profile, documentation, and visa pathway to confirm eligibility and viability for submission.
—Phase 2: Application Preparation & Submission Support (€1,700)
Only employees who meet our viability criteria proceed to the full visa application phase, which includes preparation, submission, and ongoing support.
—Once an application is formally submitted to the authorities, payments for Phase 2 are non-refundable due to irreversible processing costs.
♦️ Data protection
—All personal and employment data is handled with the highest level of security and discretion.
—Access is limited to authorized personnel and vetted partners strictly involved in the process.
♦️ Customization
—Services can be adapted for volume hires or internal HR workflows. Any deviations from standard kits are confirmed in writing before execution.
Why Choose WelcomeBerlin
✅ One Point of Contact for Everything — Your HR team coordinates with us, not 5+ local providers. We manage SIM activation, insurance, Anmeldung, housing, or immigration under one contract.
✅ Faster Time-to-Productivity — We eliminate the 2-4 week settling chaos. Your hire arrives with a working phone, compliant insurance, and clear next steps —ready to focus on work, not bureaucracy.
✅ Fixed, Transparent Pricing —What you see is what you pay. No hidden fees, no surprise invoicing. Extensions or add-ons are communicated upfront with clear pricing.
✅ Built-In Compliance — We ensure mandatory registrations (Anmeldung, health insurance) and immigration procedures are completed correctly and on time, eliminating legal and administrative risk for your company.
✅ Proven Berlin Network — Partnerships with 90+ vetted local providers across immigration, housing, insurance, and essential services. We’ve navigated Berlin’s complex bureaucracy for international hires across tech, consulting, and research sectors.
How it Works
♦️ Employee accepts job offer.
♦️ HR sends us basic details.
♦️ We coordinate with local partners and take care of every step.
♦️ HR gets confirmation reports at each milestone.
♦️ Your hire arrives to working status.
Ready to streamline onboarding?
Schedule an Onboarding Consultation to see how this fits into your onboarding flow.
Relocating multiple employees?
Get Volume Pricing for 5+ hires.
Or send us a message
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